Events Project Coordinator

About EAGE

The European Association of Geoscientists and Engineers (EAGE) is a global, not-for-profit professional association serving over 18,000 members worldwide. With offices across Europe, the Middle East, Asia, and South America, we organize scientific events, publish cutting-edge research, and promote innovation and collaboration in Geosciences and Geo-engineering.

At EAGE, we’re more than just an organization—we’re a true community. We thrive on collaboration, openness, and shared ambition. We believe our strongest work is created together, in an environment that values personal connection, support, and team spirit.

For our Europe Office in Bunnik (Utrecht, the Netherlands) we are currently looking for a full time

Events Project Coordinator

Your role

As an Events Project Coordinator at EAGE, you will be responsible for the planning and execution of a diverse portfolio of conferences, workshops, short courses, and exhibitions. This role involves both leading smaller-scale events independently and managing specific components of larger, high-profile events.

Your tasks and responsibilities

• Manage logistics and operations for smaller events, ensuring smooth execution and participant satisfaction.
• Lead side activities at larger events, such as social gatherings, networking sessions, field trips, and meetings.
• Operate within an agile team, emphasizing ownership, timely execution, and collaboration.
• Maintain strong communication with suppliers, committees, and internal stakeholders.
• Support event marketing and promotion in partnership with communications specialists.
• Keep all event-related digital assets, including websites, accurate and up to date.
• Oversee event budgets, including cost control, forecasting, and reporting.

Your profile

• A relevant education or experience. Minimum HBO level or international equivalent
• At least 3 years of relevant experience with international events, ideally in a similar organization
• Experience with organising social events of various sizes
• Excellent communication skills and fluent English (written and spoken)
• Comfortable working with diverse stakeholders, including scientific committees and internal teams
• Strong budgeting and financial management skills

This is a dynamic role suited to a proactive, detail-oriented professional with a passion for events, strong organisational skills, a hands-on mindset, and a strong sense of ownership.

We also welcome candidates who are returning to the workforce or considering a career change. Fluency in Dutch is not required.

Our offer

• A market conform salary between €3.400,00 and €4.900,00 fulltime (40 hours per week) per month depending on experience
• 30 days paid holiday
• 8% vacation payment
• Non-contributory employee pension plan
• Personal training & development budget
• Company sponsored vitality/gym plan
• Hybrid working model: up to 40% from home, with a focus on in-office collaboration and engagement

Apply now!

We aim to fill this position as soon as possible, so applications will be reviewed on a rolling basis.

We kindly request recruitment agencies and other third parties not to respond to this vacancy.